What are Redundant Messages in Outlook?
Redundant message in Outlook is a very annoying and frustrating issue. And most Outlook users have encountered this issue after a certain period of time. But the actual question is what are redundant messages in Outlook on how to get rid of it.
Hence, to solve your query regarding redundant messages in Outlook here in this article we are going to discuss the full detailed guide on what is redundant messages in Outlook, what are the reasons for redundant messages in Outlook, and how to overcome the redundant messages from Outlook
So if you want to know all about the regarding redundant messages in Outlook then stick with us till the last.
What are Redundant Messages in Outlook?
Well, email messages are part of a conversation that includes many other messages. So when the reply of the emails contains a copy of the original messages and sometimes that copy of emails saved in your Outlook mailbox and creates duplicate emails. Redundant messages also consume the same amount of safe as the original once. Hence it is very important to remove it because redundant messages are the reasons for an oversized mailbox. And an oversized mailbox is the reason for Outlook data corruption.
What are the Reasons Responsible for Redundant Messages in Outlook?
Here in this section, we will discuss some major reasons that are responsible for the redundant messages in Outlook.
- Receiving the Same Messages: Redundant messages are created in your inbox due to numerous emails sent by your colleagues. Sometimes, spamming sites and advertising companies are also the reasons for redundant messages because they send you a similar email, newsletter, or press release multiple times to gain your attention for their scheme.
- Account Synchronization Issue: This is one of the most common reasons for redundant messages in Outlook most people done this by mistake while syncing their Outlook account with other devices. And for their mistake, they are ended with lots of redundant messages in Outlook.
- Mail Server Issues: Sometimes, redundant messages occur due to mail server issues. This will happen when you forgot to disable the option “Leave Messages on the Server” settings option.
- Incorrectly Rules: Sometimes when two or more “move a copy to” rules used to particular email also result in redundant messages in Outlook.
- Antivirus: Some of the third-party Antivirus software is also generating redundant messages in Outlook. Obviously, antivirus is made to block viruses and malware but sometimes, it may be only an irregular reaction, particularly on the off chance that you tap the “Send/Receive” button very frequently meddling in the planned send/receive/save procedure.
Consequences Due to Redundant Messages in Outlook
- Redundant messages are not only oversized your Outlook mailbox but also creates some other issues in Outlook. Some of the major once are listed below:
- Redundant messages create a performance issue in Outlook. Because redundant messages overload the program and an overloaded program starts hanging and freezing.
- If less space available in the Outlook mailbox, then it will affect the open/send/receive process of emails and takes too much time to get processed.
- The redundant message also consume your Outlook mailbox space and in the end, you will encounter less memory space
How to Get Rid of Redundant Messages in Outlook?
After knowing all about redundant messages know the big question is how will you overcome the redundant messages from Outlook. So, here in this section, we are going to discuss a manual method to delete redundant messages from Outlook.
1: First, start the Outlook program.
2: Click on the Clean Up tool from the ribbon bar and expand it.
3: After expanding it, three options will be displayed “ Clean Up Conversation,
Clean Up Folders, and Clean Up Folders and Subfolders.”
4: Choose a Clean Up Folder & Subfolders option.
5: After that a dialog box will pop up, asking whether to proceed with clean up or cancel?
6 Click on the Clean Up Folder option.
7: Now, click on the Setting option to enter the Deleted Items folder.
8: Click on the Browse button and choose the Deleted Items and click on the OK button..
9: After all settings, click on the Clean Folder option to remove duplicates from PST files in
Outlook.
Fastest Way to Delete Redundant Messages in Outlook
An above method is a good approach for redundant messages but it will only for those who have fewer redundant messages in Outlook. In the case of a huge number of redundant messages are ion Outlook then it will not going to work properly.
So, in that troublesome situation, you can try SysTools Outlook Duplicate Remover Tool. The tool is fully developed for removing redundant items from Outlook such as emails, contacts, calendar tasks, notes, and journals. The best part of this tool is that it supports Outlook OST, PST, and BAK files. The tool is capable to maintain data integrity and folder structure.
Working Steps of the Tool
1. First, download and install the software from the above downloading link
2. Now, click on the Add File(s) or Add Folder option to add Outlook files
3. Select Within the Folder option
4. Choose the destination location to save redundant free PST file
5. After all settings, click on the Next button to delete redundant messages from Outlook
Conclusion
There are many Outlook users getting redundant messages in Outlook but they do not know why? So here in this article, we have discussed what are redundant messages in Outlook and what are the reasons for redundant messages. In addition, we have also discussed the manual as well as an automated solution to delete redundant messages from Outlook.
