Resolve Outlook Double Emails Problem: Do it Yourself
Receiving duplicate copies of an email message in Microsoft Outlook is a common problem that can occur while using a POP3. And these duplicate copies of emails create Outlook double emails problem. So, if you are facing a double copy of the same emails in Outlook? Then, this blog states the perfect solution for the same problem. So, let’s begin to know the ultimate tactics to resolve double emails in Outlook.
Well, we know that there are lots of Outlook users who receive hundreds of emails on a regular basis and some of the emails are just repetitive spam mails which is useless and increase the size of the Outlook mailbox. Moreover, oversized Outlook data files may hamper the performance of the Outlook application and become a huddle in your workflow.
Therefore it is very important to resolve the issue, but the sad part is most of the users are not aware of the right solution. As a result, we have come with a solution that will help you to resolve the problem of double emails in Outlook
Let’s Understand the Reasons Behind Outlook Double Emails Problem.
Beyond incorrect rule settings, there are also multiple possible reasons why this duplication of emails happens in Outlook. So in this section, we have covered some major reasons that are responsible for the double email problem in Outlook.
If multiple instances are running, then duplicate requests to your POP3 server as a result you may encounter the same message twice in Outlook.
Leaving the copy of the email message on the server or having two POP3 accounts for the same profile may cause you to receive the same message more than once
How to Resolve Outlook Double Emails Problem?
Outlook Rules Setup: Sometimes due to wrong Rules setup and if I say more specific, then Move to folder rules is one of the most common reasons to create duplicates emails in Microsoft Outlook. So, when you configure the incorrect rules or rules in the wrong order, the chances of duplication is increased. So to resolve the double email problem in Outlook always remember to shot your rules in the correct order.
Multiple Accounts: While configuring the multiple accounts in Outlook always remember that all the accounts are separated and no one has the same aliases for the same mailbox. Because the same alias for multiple accounts creates a problem, and probably you may encounter Outlook double emails problem
Profile Recreation: If you enable the option to leave a copy of the emails on the server and you re-create a new mail profile when the original got corrupted. Then the server will collect all the emails and download them again even you have received them in a previous configuration. It will happen because the newly created profile does not know that these messages have been received by the profile. Therefore, you will encounter duplicate emails in your recreated account.
So to prevent this from happening, make sure to start your Microsoft Outlook at once with clean PST files before reconnecting the old one. After doing this you will collect all the emails in the new PST file.
Account Synchronizations: As we know that you can synchronize your Microsoft Outlook account with multiple devices like mobile and tablet. But synchronization is depending on the tool you are using for the first time might be tricky and could cause some duplicates or similar items in your mailbox data.
To prevent duplication while the synchronization process always makes sure your contacts are in proper order before starting the synchronization of your account to other devices. Also, create a backup of your PST file in case synchronization goes wrong so you can easily restore your data once again.
Firewall and Virus Scanner Software: Antivirus or fireball is one of the most common evil that creates an Outlook double emails problem mailbox. So, to prevent duplicates do not add extra integration because default Outlook security settings are more enough to keep your mailbox data safe.
How to Delete Already Existed Duplicate Emails from Outlook
The above tips will surely stop the Outlook double email problem but what about the already existed duplicate emails in the mailbox? How will you delete those emails? And if you thinking about the manual method to delete duplicates then, I am pretty sure that you are getting frustrated after a certain time period.
So, in this troublesome situation, you can try the SysTools Outlook Duplicate Remover Tool. It is a tool that is totally developed to delete duplicate emails, contacts, notes, calendar, journals from Outlook. This software is capable to remove duplicate emails from OST, and BAK files in just a few clicks without any data loss.
Follow this step by step process to remove duplicate items in MS Outlook.
1: Install and launch the software
2: Click on the Add Files or Add Folder option to add files.
3: Select the Within Folder or Across Folder option to delete duplicates.
4: Click on the Change button to choose the destination location to save the file.
5: Now, choose the email data item from the Select filter and duplicate criteria option.
6: At last click on the next button to start the process
Conclusion
Outlook double emails problem is a very serious issue that badly affects the Outlook program. So, it very important to resolve this issue. Thus in this article, we have discussed some manual tips and tricks to resolve this issue. In addition, we have discussed the solution on how to delete duplicate from Outlook
