Instant Way to Reduce the Size of Outlook Data Files
Have you ever been getting an alert warning that your Outlook mailbox is getting full but you don’t know how? So, this blog is especially for those users who are annoyed or frustrated due to the large size of the Outlook data file. Here in this write-up, we are going to discuss how to reduce the size of Outlook data files.
As we know that Outlook is one of the most used email client around the globe. So, most of the users use this email client for their daily email services. And also we know that Outlook data files store emails, contacts, calendars, appointment, tasks, and, notes, as well as their associated file attachments.
Hence, there are lots of users who are facing an oversized PST or OST file issue. But they do not know how to get rid of It.
Why is Oversize Outlook Data Files Being an Issue?
Professional says it is very important to reduce the size of Outlook data files. Because the oversized PST file can harm both MS Outlook as well as user’s data. The oversized Outlook data files cause various performance issues like hanging, freezing, Outlook software crashing. So in this section, we are going to mention all the major problems which occur due to the large size of Outlook data files.
1. Data File Corruption- An oversize Outlook mailbox can corrupt your PST data which is not a good sign for any Microsoft Outlook user. Due to the PST file corruption, you may lose your important information.
2. Performance Degradation- One of the biggest problems of oversize Outlook mailbox is performance issues like freezing, hanging or software becomes slower to respond. In some cases, you have to wait for a long time to open a specific file due to an oversize PST file.
3. Less Productivity- Freezing, hanging, and slower Microsoft software will provide less output. And that is the main reason for less productivity.
Immediate Solution
If you are searching for a solution that can easily solve your problem of an oversized Outlook data file. Then download the SysTools Outlook Duplicate Remover Tool which can easily solve your problem of oversized Outlook and reduce the size of Outlook data files.
What Are the Benefits of Reducing Outlook Data Files Size?
There are various benefits of reducing Outlook mailbox size. Some of the advantages which are stated below have a look.
- The most important advantage of reducing Outlook mailbox size is, it prevents the corruption issue of your PST file.
- After reducing the mailbox size of Outlook it becomes simple for the user to manage their mailbox data.
- Problem of hanging, freezing, and slower performance is gone after reducing the data file size of Outlook.
How to Reduce the Size of Outlook Data Files -Manually
To reduce the oversized data files, Microsoft has facilitated some inbuilt utility by which you can reduce the Oversized Outlook PST file size. So, in this section, we are going to explain all the methods sequentially. Just you have to follow any of them.
Workaround 1: Compact Now
This is an inbuilt utility of Microsoft Outlook which is on the powerful way to reduce the oversized Outlook mailbox.
Step 1: First, open Outlook on your Windows machine.
Step 2: Now, go to the File tab and click on the Info option.
Step 3: Next, select the Account Settings option and then Account Settings again.
Step 4: Now, choose the Data File option then Settings >> select the desired file>> press Compact Now option.
Step 5: After all settings, click on the OK button to end the procedure.
Workaround 2: Clean Up Tool
By using Outlook inbuilt Clean Up tool, you can trim the size of your mailbox
So, to reduce the oversized PST file follow the steps mentioned below:
Step 1: Open Microsoft Outlook on your Windows machine.
Step 2: Then select Tool option and click on Mailbox cleanup option
Step 3: Here you can view various options like Emptied delete items, Find items longer than view mailbox size, View contract size, View deleted item size, and Empty conflict you can choose any option as per your need reduce the oversized PST files.
An Instant Solution to Reduce the Size of Outlook Data Files.
The above stated manual approaches are good but there are some limitations of manual methods like the whole process of reducing the size of the PST file is very time-consuming. And there is a chance of losing your data during reducing the size manually.
Hence, to make the task easy professionals suggested to go for an automated tool. Because the tool removes the Outlook duplicates in just few click without losing important Outlook data other which is the main reason for the oversized Outlook data file
Working steps of the tool
Step 1: Download install the software on your Windows machine.
Step 2: Click on Add File (s) or Add Folder to add oversize PST files.
Step 3: Select the filter and duplicate criteria.
Step 4: Choose the field properties from specific duplicate criteria options. >> Next
Step 5: Once the process is completed click on the OK button.
Concluding Thoughts
As we said above oversized mailboxes can trouble MS Outlook users in many ways. Thus, in this blog, we have discussed the top-most techniques to reduce the size of Outlook data files including an automatic solution. Now It is up to you to choose the method to reduce oversized PST files.
