Right Approach to Move Shared Mailbox to Office 365 in a Few Clicks
Shot Summary: Cannot migrate shared mailbox to Office 365? Still, looking for a way to execute this task? Then you should go through this step-by-step guide to execute the task safely.
Microsoft Office 365 is a well-known cloud platform that is famous for its remarkable features. And, a shared mailbox is one of them.
However, in scenarios like mergers or acquisitions, organizations have to go through structural changes. Even though both the companies use Office 365, they need to migrate their entire data from one Office 365 tenant to another.
As far as migrating user mailboxes are concerned, it’s fine. But, when it comes to moving the common mailbox data users get confused and wonder how to migrate a Shared mailbox to Office 365?
If you are also wondering the same then don’t worry. Cause, here, we’ll discuss the perfect solution to move the shared mailboxes. So, continue reading the article till the end.
But, first, let’s understand what a shared mailbox is.
Shared Mailbox: A Brief Introduction
Multiple users can access a common email (if they have permission) with the help of a shared mailbox. Mostly, the HR department and the support team of an organization use this feature of the Office 365 platform for better collaboration.
While it has advantages, also there exist some limitations.
How to Migrate Shared Mailbox to Office 365?
First of all, only with the permission of the admin, you can send as or send on behalf of the mailbox address.
Also, there is no direct sign-in option for its associated users. And, external users can not access the shared mailbox.
Besides, without a license shared mailboxes are limited to 50 GB. So, to have more space in the shared mailbox, you need a valid subscription plan.
Another thing is that you can’t encrypt an email sent from a shared mailbox. Because it doesn’t have its own security context.
In addition to that, just imagine, you have an important email in the shared mailbox and one day it disappeared. Yes, it can happen. How? Since multiple users access the same mailbox, there is a possibility of accidental deletion.
In fact, to mitigate these challenges, many users wish to migrate shared mailbox data to the user mailbox. But, sadly, they don’t know how?
Tried & Tested Reliable Way to Move Shared Mailbox to Office 365
Well, you can easily transfer your shared mailbox data through the professional solution i.e. Office 365 to Office 365 Migration Tool.
If you want to secure your important shared mailbox emails, then this is the way out for you. As a matter of fact, this method is recommended by many global IT experts.
So, undoubtedly you can rely on the above-mentioned tool for securely moving your important information from a shared mailbox to O365.
Software Working Steps to Migrate Shared Mailbox to Office 365
Simply follow the easy-to-do steps and carry on the process.
Step-1. Install the migration software from the given link and run it on your system.
Step-2. After that, go to the ‘Setup’ section, and select Office 365 as both the source and destination.
Step-3. Then, choose the email along with contacts, calendars, and documents(optional) under the workload section. Also, you can apply the ‘date filter’ option for migrating selected files within a particular time range.
Once you select all the desired options, click on the ‘Next’ button.
Step-4. Enter the Office 365 admin Email and application ID for the source.
Then, click on Validate button for verifying source permissions.
Step-5. Next, confirm that all the desired source permissions turn green. Then, click on the ‘Next’ button.
Step-6. Now, go to the ‘Destination’ tab, and enter the Office 365 admin ID & Application ID for the destination. Then, click on the ‘Validate’ button.
Step-7. Once you successfully verify the destination, you will see the required permissions turn green like in the below figure.
After that click on the Next button.
Step-8. Then, go to the ‘Users’ tab, and specify the users by using any one of the below three options. After that, map them to the destination.
- ‘Fetch Users’ for fetching all the users from the source domain. Then, manually enter the destination addresses.
- ‘Import Users’ for importing users through CSV
- ‘Download Template’ to get a sample CSV file. In this case, you can add source and destination users.
Step-9. Once you map the source and destination, it will reflect on your screen like this.
Step-10. Now, for migrating the shared mailboxes, from the source list right-click on particular mailboxes, and ignore the Office 365 license validation.
[Note: When migrating shared mailboxes, It is important to carry out the above for successfully migrating your data without getting any error.]
Step-11. After following the above step, you will see a red icon right next to the shared mailbox you wanted to migrate. For more clarity, refer to the image given below.
Step-12. Once again validate all the required source and destination permissions. To do so, click on the ‘Validate’ button.
Step-13. After that, you will witness that all the source and destination permissions have turned green. That means you are all set to migrate shared mailbox data to Office 365.
Finally, click on the ‘Start Migration’
Why Choose This Software For Moving Your Shared Mailbox Data?
There are plenty of reasons for choosing the tool. Let’s have a look at on few of them.
- To begin with, you can quickly and easily perform the migration without causing any data loss.
- The top-notch security allows the users to securely move their data. That means you don’t have to worry about your login credentials being compromised.
- You can move all the data in the shared mailbox including emails, contacts, events, etc.
- Once you log in to the admin account, not just one you can migrate Office 365 mailboxes in bulk.
- This software lets you re-run the migration in three different ways.
- You can retry the failed items
- Re-run the full migration
- Run a delta migration for
- Maintaining data integrity is the core focus of this tool.
Must Read: Learn How to Create Shared Mailbox in Office 365; Step By Step
Conclusion
Oftentimes it’s tricky to migrate shared mailbox data and unfortunately, there is no in-house mechanism for this task. That’s why users are unable to think clearly and wonder how to migrate shared mailbox to Office 365.
However, after reading this article, you must have known the best method for moving shared mailbox data. So, without delay, implement the migration process using the software!
