Zimbra Email Backup – Here’s the Tutorial to Backup Your Data
In today’s date, email is the medium of communication which is why, emails clients like Zimbra have become really important. Thus, Zimbra email backup becomes a priority.
Why? Because as important as these services are, keeping the data stored in them safe is also a crucial part.
If this data is not safe, there are threats to the data which can lead to loss or corruption. We will be explaining the threats to the data in the later section. First, a few user queries to understand different situations users fall into.
Query 1 – I have a ton of emails in my Zimbra account that I want to keep in a different email client format to backup Zimbra mail. I have been trying to find methods but there are none that I could find. If there is anyone who can help me out in this situation, please suggest something.
Query 2 – There are plenty of emails in my account that consist of sensitive content. I need to keep the information safe. A hacker tried to hack my account a few days back but didn’t succeed. I can’t take that risk again because this data is really important for my company and it’s confidential. Please help me. Thanks in advance!
Let’s see how!
Zimbra Email Backup Techniques And Do They Actually Work?
When you go over the internet and search for the same, you will not find any manual solution for this operation.
However, you might find a lot of tools to work with. The operation to download the data on a local device is quite easy if you have the right technique.
One such technique is provided by the IMAP Email Backup Software. The tool has algorithms that allow a user to download emails in bulk.
There are a plethora of features provided by this tool. Take a look at them!
Beneficiary Functions of the Software to Backup Zimbra Mail
- Several Export Types: The tool has various file formats to work with. Users can choose from different export types to download the data securely. All the messages that you want can be exported as per user’s requirement with the same metadata & properties.
- Delete after Download: When there is a need to delete the data after creating the backup automatically, this feature comes in handy. It can help you free up space in the mailbox for new incoming messages.
- Incremental Backup: After Zimbra email backup, users can download their newly arrived data as well. When you use the tool again for backup, this feature will export only the recent files after the first process to avoid duplicity.
- Apply Different Features: During the backup procedure, there are filters that the software provides for selective data transfer. Use the Date-filter to set the time-period for picking data from the chosen period only. Or, apply the Email-filter to choose the folders to download the data from.
- Maintain Folder Structure: The tool to backup Zimbra mail keeps the data structure and the folder hierarchy the same throughout the entire procedure. No changes are made to the data during the entire procedure while keeping the metadata maintained.
- Compatibility with Mac OS: You can easily make this tool available on all the prior and latest versions of Mac OS till Mac OS 12.0. The software has a simple and easy-to-use interface that allows a quick backup to non-techies as well.
Steps of the Tool to Download the Data from Mailbox
1. Download and run the tool on Mac OS for Zimbra email backup. Enter the login details for your account and add the IMAP Server & Port No.
2. Click on the radio button beside PST format and click on the Advance Settings option.
3. Mark the Split PST option and choose the size for the end results. Set the dates in the Date-filter for a specific time-period only and download only the selected data.
4. Mark the Delete after Download feature to apply the function and remove data from the mailbox.
5. Set the destination location for the output files and then, backup Zimbra mail by clicking on the Start Backup option.
After completing this procedure, you can access the data in the supported email client. The software enables the Incremental Backup feature in the second backup procedure.
This will only help you to download the data from the new files and eliminate the creation of duplicate items.
You know how to take a backup of your data to the local device. But, what are the reasons to download them?
Find out below.
Explanation on the Reasons for Zimbra Email Backup
There are plenty of reasons why a user might want to download their data to local storage such as:
- Hackers try to hack user’s accounts and compromise the sensitive information they want to keep safe.
- Virus intrusions can lead to corruption in the mailbox as one wrong click can spread virus in all the messages.
- Keeping data safe from malware attacks such as ransomware attacks wherein the messages are encrypted and are inaccessible.
- Safety against accidental deletion of messages.
Last Words
The process for Zimbra email backup is a simple procedure which you can perform without losing any information. This is a safety guide for users who have less technical knowledge and have no idea how a backup or the threats work.
With the help of the software, you can easily transfer the data to your choice of format at the desired location. The features embedded in this tool are quite simple to understand and help with the backup in an effective manner.
