How to Save Gmail Emails with Attachments to PDF?
Gmail is one of the oldest and most popular web-based email clients. There are many factors that make Gmail so much popular, such as, is free, user-friendly, easily accessible, etc. But there are some features that were available in the older version but are not available now. Earlier Gmail users used to save their Gmail emails as documents using “Save as Google Document” for offline reading, but now this option is not more.
However, if you’re using Google chrome then you can use the print option to save Gmail emails as PDFs inside Google Drive, one by one. Therefore, in this blog, we will guide you through the method to save Gmail emails with attachments as PDF files to the desired destination location.
Methods to Store Gmail Messages in PDF File
There are multiple methods using which user can save their Gmail messages as PDF, such as:
- Using the Print option to save emails one by one
- Use ‘Add-on Services’ for saving multiple emails – Monthly Subscription (not recommended)
- Automated tool to store Gmail messages & attachments locally in PDF file.
Method #1: Save Gmail Messages as PDF Files in Google Drive
This is the default method provided by Google for its users to easily save Gmail emails with attachments as PDFs. Follow the steps below to perform the method:
Step-1: Open your Gmail account and select the email which you want to save as PDF
Step-2: Click on the “three-dot” option in the top-right corner of the window.
Step-3: Choose the “Print” option from the list.
Step-4: Click on “Change” option from the destination section
Step-5: Choose the “Save as PDF” option from the list for store Gmail email in PDF (Portable Document Format)
Step-6: Now, click on the “Save” button to save the file
Step-7: Browse the location on your computer to save Gmail emails as PDF.
Limitation of Manual Solution
Although this method is free to use and save email as PDF, it only saves a single message in a PDF file. If the user needs to save multiple emails, then they need to perform these steps multiple times. Additionally, this method will not save the attachment files to your desktop, instead, it will provide a link to download them. So, sometimes it becomes difficult to access the attachment without an internet connection
Also Read: Method to Save Gmail Emails to Computer
Method #2: Use Add-On Services to Save Emails
“Hello, I am Rose Wilson, I wanted to save multiple Gmail emails as PDFs into my computer, so I tried ‘Add-on services’ but there are unable to save attachments of an email. And, the PDF file is generated in Google Drive, because of this, I had to download each PDF file again to my computer. Is there any direct way to save Gmail emails with attachments as a PDF to my computer?”
As Rose said, the add-on services will save only emails from the Gmail account as a PDF file inside Google Drive. Users need to again download these PDF files manually to the desktop for offline access.
Additionally, these add-ons will save the attachments files separately in Google Drive, which makes it difficult to manage Emails and their attachments.
Note: Add-on service works on monthly / yearly subscription plan. Therefore it is not recommended to invest in such solutions.
The best alternative to such a method is to use an automated tool that overcomes all the limitations of the above two methods.
Method #3: Automated Tool to Save Gmail Emails with Attachments as PDF
Get the best-automated tool to save Gmail messages in PDF files. This utility provides a direct method to save entire Gmail account mailboxes into PDF files. The tool will save each email and its attachment files into a PDF file. Each PDF file will have the same name as the email’s subject. This makes it easier for the user to track the required PDF file. Additionally, the tool will preserve all the attributes of an email intact inside the PDF file.
Following are the steps to save emails from your Gmail account in a PDF file:
1. Launch the software on your machine to download Gmail emails.
2. Enter the Gmail account credentials and login.
3. Select the Email format as “PDF” and Category.
4. Browse the destination location and click on the Start button to begin.
5. Preview the saved Gmail emails and attachment files in PDF.
Advantages of Automated Tool
- Save emails in PDF with Attachments inside it.
- It doesn’t require an internet connection to save an attachment from a PDF file.
- Maintains all the attributes of an email intact.
- Software license works for a lifetime.
Also Read: How to Backup Gmail Emails from Multiple Accounts?
Conclusion
In this blog, we have explained three methods to save Gmail emails with attachments as PDF files. All methods explained above are working but differ in functionalities. You can choose the method according to your requirement and easily save emails in PDF files for offline access.
