Save Emails From Outlook to Hard Drive Either for Personal or Office Use
Undoubtedly, we can say that ‘data in today’s computerized world is crucial’. The same fact also goes for Microsoft Outlook users! Because they have begun realizing the overall importance of data backup on computers, which nowadays is not at all limited up to D: drive or E: drive sort of storage mediums. Therefore, here we came to guide home-based as well as employees Microsoft users on how to save emails from Outlook to hard drive.
Let’s Consider An Example
In this section, readers are going to read a query putted forward by a client to achieve solution for archiving emails from Outlook 2016 / 2013 to hard disk.
Hello guys! I am leaving my employment service from an organization where I used Microsoft Outlook 2013 for emailing purpose. I want to carry my business emails along with me. Prior this time, I had suffered several disastrous situations at different job places due to the absence of backup emails. Therefore, this time I don’t want to take any chance and I want to keep a copy of my office data with me. I know the way to save Outlook IMAP account contacts locally but, not about email backup procedure. So, can anyone suggest me how to save all emails of Microsoft Outlook 2013 email client for making them accessible in future?
Oh god! It seems that users facing this scenario are stuck due to the awareness lacking of method to save emails from Microsoft Outlook to hard drive. Now comes the description of all possible approaches through which one can locally archive Outlook app messages on their PC.
Top 2 Ways to Save Emails From Outlook to Hard Drive
In this section, different approaches are described to save Outlook emails to hard drive. So let’s have a look once:
Method 1 : Make Use of Free Export Option Present in MS Outlook
1. Launch Microsoft Outlook on your PC and then, open the profile whose emails are to be saved locally
2. Click on File, and then on Open & Export >> Import/Export option
3. This launches an Import and Export window where you have to choose the option of Export to a file and then, click on Next for saving data in Outlook to hard drive.
4. Continue the procedure to save emails from Outlook 2016 / 2013 to hard drive by selecting the option of Outlook data file (.pst). Click on Next to proceed further
5. Connect the external hard drive with the current PC, if you want store emails on portable device; else skip this step
6. Now opens the Export Outlook data file panel in which you have to opt for the open of folder whose mails are to be saved locally. Initially, you can choose Inbox option and click Next to save mail data from Outlook mailbox to hard drive
7. Hit on Browse button and then, locate towards the destination path. After this, enable the radio of Do not export duplicate items to eliminate the chances of useless emails from their occurrence.
8. Finally, begin the process execution by clicking on Finish button
Method 2 : Copy Outlook OST or PST to Hard Disk in a Manual Way
The procedure enables end user to backup all data of PST file including emails, address book, calendar, and more.
1. This method to save emails from Outlook to hard drive commands you to first determine the location where you want to backup data.
2. Open the MS Outlook profile whose emails are to be backed up and open Account Settings window
3. Hit on the Data Files and then, look for the exact path where Outlook OST and PST files are to be saved
4. Minimize the window of Outlook and, open the determined location in Windows Explorer
5. Select the targeted PST file that you want to copy and press Ctrl+C keys simultaneously
6. Paste this .pst file at its destination storage path and now make use pasted file wherever you want.
Hope You Are Done With Your Work
Microsoft customers can save emails from Outlook to hard drive without making any use of third-party applications for the same. Instead of relying upon the products, first try to implement procedures to create backup and if they get failed, then only go for third-party software for saving emails from Microsoft Outlook data to hard drive. The methods rendered in this post are foolproof and practically implemented by Invorx team of Outlook experts.
