How to Save Attachments From Lotus Notes NSF Multiple Emails?
Lotus Notes was launched in the year 1989 by the Lotus Development Corporation. After that, it has been sold twice in a row. First by Lotus Development corporation to IBM and then it is currently managed by HCL. Because of this, Lotus Notes is now known as HCL Notes (email-client) and HCL Domino (server). There are several reasons why users wish to save their attachments separately from their Lotus Notes emails. Some of them can be:
- The size of the attachments on Lotus Notes can be very large. Thus, a lot of time can also be taken to open one single attachment. Having these attachments stored in the system can help the user to quickly open it.
- It is also possible that the attachments you receive are very crucial for you. This makes it important for you to create a backup of the files are keep it somewhere safe. So, even if in the future you want to download these files, you can easily do it from the backup made.
- As we know that, the file format in which the Lotus Notes data is saved is .nsf, and it cannot be viewed by anyone. Thus, whether it is emails or attachments, it is important to convert and save them in a different file format.
Read the user query given below to understand the problem of the other users as well:
User Query
“I am a teacher in a government school and we use Lotus Notes here. I have received many assignments from the students over the summer holidays. There are almost 50 students and each has sent at least 2-3 attachments each. If I go for the manual method, I will have to save each and every attachment one by one. This won’t be possible to do for 50 different email IDs. Can someone recommend a method to save all the attachments from multiple emails of Lotus Notes?”
The user query that is given above clearly explains the reason why users need a professional tool and it is not possible to download all the attachments from different emails of Lotus Notes manually.
Now, let’s have a look at the methods you can follow to extract attachments from multiple emails in HCL Notes.
Also Read: How to Open NSF Files in Outlook?
How to Save Attachments from Multiple Emails in Lotus Notes?
Here is the two solutions to save NSF email’s attachment: automated and manual
Proficient Solution to Save Multiple Emails with Attachments from Lotus Notes
Extracting attachments from multiple emails in Lotus Notes is not an easy task. The manual method can only allow you to download these attachments one by one. But, what if you have many attachments in a single email and the number increases with the increase in the number of emails? This highlights the importance of using a professional tool NSF Converter. It can easily select all your attachments, whether they are from a single user or multiple. This can be done from the Advance Settings option of the tool.
Along with this, the tool can export all the emails, contacts, calendars, etc. that are in .nsf file format to multiple other file formats. The different format ranges from PDF, EML, MSG, MBOX, vCard, ICS, and HTML, etc. You can also convert data directly from the HCL Domino server if you want. There will be no restrictions on the size of the file of the Lotus Notes. The Date Filter option allows you to transfer just the selected data. The software mandates to have Lotus Notes pre-installed and configured on your system.
Follow the steps outlined below to know how to use the tool:
1: Download and install the tool on your system. Then, click on the Add File(s) or Add Folder to add the NSF files whose attachments you want to save
2: The utility even gives a choice to add the NSF files directly from Domino Mailbox by entering your HCL Domino credentials
3: Now, select the file format in which you want to save your emails and attachment
4: From the ‘Select Categories’ option, click on the ‘Mails’ box and apply the filters according to your preferences
5: Now, click on the ‘Advance Settings’ option. Here, you have three options- Page Layout, Attachment, and Bates Number. Click on the ‘Attachment’ option
6: Then, click on the ‘Save Attachment’ option
7: Browse the destination where you want to save the extracted attachments and emails
8: Finally, click on the Export option to begin the process of saving attachments from multiple emails of Lotus Notes.
Can we Save Attachments from Multiple Emails of Lotus Notes Manually?
If you have the above query, then no, it is not possible to download attachments from multiple emails at once. You will have to download the attachments one by one to full fill your needs.
This method is not possible for users who have many attachments to download from their Lotus Notes email.
Last Words
The manual methods are not feasible to meet the requirements of the user to save attachments from different Lotus Notes emails. This is why it is recommended to use the automated method.
