What is the Role of SharePoint Online in Office 365 – Come Let’s See
The Microsoft team provided SharePoint Online feature in Office 365, since the year 2010. However, the actual origin is much older than this. Well, the SharePoint Online is the current version of the Microsoft SharePoint server, which is a product from almost 14 years. In order to learn, the role of SharePoint Online in Office 365 first it is important to learn that how SharePoint was intended to be utilized.
Traditional Use Case of SharePoint
SharePoint is a well-known platform for creating, designing, and managing the content, workspace, and websites. The online role of this is just a version of what we are doing with on-premises for several years. It is considered to be a simple task to create websites using SharePoint. These sites are known for their generic characters like a website for specific project, community, or department. In a delegated manner, users can post and manage contents on the websites in absence of a webmaster. Every user with assigned rights will be able to collaborate and contribute.
Functionalities like document management with compliance settings, records management, and workflows, are provided by this SharePoint program. Other advanced features like metadata tagging, versioning, and real-time coauthoring are also rendered by it. SharePoint is a collaborative group, company, and a team-based solution for document management. It develops a collaborative workspace enabling the building of applications, which can acquire advantages of tools and associated features. The organizations are having the right to create their own workspace and connect with them as an intranet environment for sharing and communicating the information.
Evolution of SharePoint Online in Office 365 With its Benefits
As the time passed away and things got changed in digitized form, SharePoint stepped into a new form i.e., SharePoint Online in Office 365. Now SharePoint online is not only working as a framework for websites management and creations but, it is also a storage platform in O365 with advanced capabilities.
- Create Collaborative Websites – This will help in creating a website, which can be used to store documents, collaborate with others, manage schedules, develop tasks, start a blog, or build workflows. It will be possible to share the websites with others who are outside the firm.
- Store, Sync, and Work Collectively – OneDrive for the Business feature is facilitated to SharePoint users by which they enable users to save data up to 5TB in cloud storage. This makes files or documents accessible at any instance of time from any location. You can use synchronization feature for working with files with no internet connection. Along with all this, it is possible to work with similar documents simultaneously, do chatting with the rights of collaborators within the documents and also, go to the earlier file version whenever required.
- Work With MS Office on Any Device – Microsoft Office Online provides work to products like Excel, Word, and PowerPoint on the cloud storage. This means that you can create and modify the Office files from any location around the world on any portable or non-portable devices. Well, a mobile edition of Word, PowerPoint, and Excel is provided by Office ProPlus for Android as well as Apple users. This is available for all the students and faculties or staff in the department with MS campus agreement.
- Connect With People and Documents – SharePoint Online comprises of Delve, which is a unique searching tool helping users in finding only the desired content stored anywhere on the Office 365 cloud. This helps in finding the files with which you have recently worked or with which your friends or colleagues are working with. You only have to mention the name and then, Delve will display all the associated contents. Another tool, named as Sway, is also provided for creating and sharing the interactive reports for personal stories, official presentations, and more.
- Videos Sharing and Management – SharePoint Online also comprises of Office 365 Video feature. It enables users to upload, share, and share videos anytime, anywhere from any device. The spotlight recommendations and the custom channels contribute to helping you to find the video content, which is relevant and useful for you.
Final Thoughts
SharePoint Online in Office 365 is an extended version of SharePoint. It provides more useful features to manage the official works in a simple manner on the Internet. Things flow in an easy way if they are held in a systematic manner. For this, SharePoint Online is a perfect choice to arrange the work in a proper way and make it available whenever required.
