Receiving Same Email Twice in Outlook? Know the Solution Here
Sometimes due to some technical or human configuration errors, we start receiving same email twice in Outlook, which creates duplicates in our Outlook mailbox. Furthermore, due to duplicate emails, we have to face lots of issues in Outlook. So, if you are in the same situation were you receiving a duplicate email in Outlook, then this blog will definitely going to help you. Here we are going to discuss the proper way to resolve this issue.
MS Outlook is an easy-to-use email client that helps users to manage, receive, and share multiple emails. If you have been using MS Outlook for a long time, then you definitely know that it very hard to protect it from receiving duplicate emails. Moreover, It is evaluated that a normal Outlook client gets around 50 – 100 messages per day
What are the Common Reasons for Receiving Same Email Twice in Outlook?
Receiving the Same Emails: Duplicate items like emails are crated in your inbox due to numerous of sent by your co-employees, friend, or client. Sometimes, advertising companies or associations revert you a similar email, newsletter, or press release multiple times to gain your attention for their scheme.
Incorrect Synchronization: Another reason is interrupted or wrong synchronization with a laptop or mobile device. For example: if you read some emails on your smartphone and others on your computer system, then there is a chance of the location of emails shifts to a different folder on every device.
Server Issues: Sometimes, duplicate Outlook items are created by the Mail server hiccups, specifically, if you enable the “Leave Messages on the Server” settings option. Incorrectly configured MS Outlook rules, when two or more “move a copy to” rules used to particular receiving email also result in duplicate emails in Outlook.
PST Merge and Improper Mailbox Settings: When you try to merge various Outlook PST files into a single file may lead to duplication items. If the Outlook mailbox setting is not correct, then you may receive a similar emails and other items multiple times.
Duplicates created by Antivirus: Antivirus software is also generating duplicate emails and other items in Outlook. Obviously, it won’t do this purposely, it may be only an irregular reaction, particularly on the off chance that you tap the “Send/Receive” button very frequently meddling in the planned send/receive/save procedure.
Instant Solution
Whatever the reason for increasing, numerous duplicates items in Outlook. But one thing you have to note that duplicates make your working experience unpleasant and less profitable. So it is very important to delete all the received redundant emails from Outlook and we know that the manual procedure bit long-winded, So to make the process easy you can try SysTools Outlook Duplicate Remover Tool that easily deletes the same emails or duplicate in just a few clicks.
Consequences of Receiving Same Email Twice in Outlook
Less Memory Space: Same types of emails is one of the biggest reason for memory issue in Outlook. Moreover, these duplicates occupy the same amount of space like original emails, because it just a replica of the original one. That create insufficient storage space issues, due to that you may face delay in upcoming emails.
Degraded System Performance: We know that if the storage issue is directly proportional to performance. So, If a load of duplicate emails increases on the Outlook program, then you might face the performance degradation of the Outlook program. Also, may start creating hanging or freezing issues.
Data Corruption Increases: Once you start receiving same email twice in Outlook, then at one point you reach the Outlook storage limit. And in some cases, we have seen that users encounter a mailbox data corruption.
Slow Send /Receive/ Program Open Process: If space is less space available, due to the same emails in Outlook, then it easily affects the open/send/receive process of emails and takes too much time to get processed.
Also Read: Instant Way to Reduce the Size of Outlook Data Files
Method to Stop Receiving Same Email Twice in Outlook
In this section, we are going to discuss some of the manual techniques to resolve the issue of redundant emails in Outlook.
Method 1: Stop the Duel Outlook Program
- First, right-click on the taskbar and choose Task Manager.
- Now, click on the Processes tab.
- In the processes, all the task is running in the alphabetical order so search for the Outlook.exe. And If there is one more account listed then you have the chance of receiving same email twice in Outlook
- Now select the Outlook.exe and right-click on it, then choose End Task. Hit “Yes” when you see the confirmation dialogue.
Method 2: Avoid Leaving Copies on the Server
- Firstly you have to open Outlook.
- Now, click on Tools and choose the Email Accounts option
- Click the option View or Change Existing Email Accounts and then hit the Next button.
- Select the email account from the list and click on the Change.
- Click on the More Settings option and choose the Advanced tab.
- De-select the tick in the box beside the Leave a copy of messages on the server and then click the OK button.
How to Delete Same Emails from Outlook Mailbox?
The above solution only stops the same email issue in Outlook but not able to delete all the duplicate message which already stored in your Outlook. Therefore in this troublesome situation, you can try an automated solution to delete duplicate from Outlook. The automated solution that we have discussed here is one of the most effective and secure.
The tool easily removes any kind of data duplicate items from Outlook without any data loss. As well as this duplicate remover tool draw-out duplicates from Outlook PST/OST/BAK files.
Conclusion
In the above blog, we have discussed the reasons, consequences, and solutions on receiving same email twice in Outlook issue. Along with the manual solutions, we have also discussed automated solution to delete the same email from Outlook.
