How To Move Office 365 Files to Sharepoint and OneDrive? Complete Guide
Previously, Microsoft said that they will allow users to copy files in Office 365 account. But now onwards, it is possible to move documents in Office 365 environment. It comprises of complete metadata protections and software version management. The functionality makes it easy to use up all the processes when one desire to view the bigger picture. Well, have a look at how all the things get combined and made things simpler while transferring Office 365 to OneDrive or to SharePoint.
Explanation of Few Common Scenarios
Following scenarios occur describing the needs to connect Office 365 to SharePoint and OneDrive:
- Migration: There are numerous enterprises, which have moved their files from on-premises, legacy, or third-party services to MS Office 365. However, migration of project can also result in leaving files on the wrong path. Suppose a file is discovered in marketing site that actually belongs to a sales files then, it is possible to move the file without manual approaches, which truncate the metadata.
- Sharing: When you are having a draft of the file in the personal folder and want to share that with your team, you can move a file to the team site, keeping edition history intact. This might cause lose with other processes of moving files to the shared location.
- Publishing: A file might exist in team site (say, policy file), which is prepared for publishing in front of board audience. You can move this file to the communication site, which will be received by board audience of the firm.
Copy Office 365 Files to SharePoint and OneDrive
If you desire to migrate files across the SharePoint or OneDrive then, follow below mentioned steps :
- Choose the desired documents and click on Three-dots icon.
- From the listed menu, choose Move to option
- Now select the destination where source document is to be moved. Microsoft Graph will be providing the list of destinations. This is done to display the destination locations, which are relevant for you. If your destination path is not listed then, browse it in sites of OneDrive or SharePoint.
- After the location selection, click on Move Here button. The process takes responsibility for holding metadata and program edition history.
Common Questions Asked by Users Associated With Same
When enterprises came to know how to add Office 365 to SharePoint and OneDrive, they put forward many questions. Below mentioned are few FAQs asked by them. This might help you in getting the answer to your query, as well.
You might be excited to learn that the cross-site move functionality is coded on the similar API. This will boost scenarios like point-in-time restore, publishing, and migration. After rolling out the Move, removal of file size and packages will take place.
2. How is move feature different from the file copying feature?
The files will be retaining all the original editions from the source. Whereas on the other hand, copy files only deliver the recent file edition.
When a file is getting moved, it will appear in source directory until and unless it does not completely move to the destination location, and it will get deleted, once it is fully moved. The files stay in source directory as well as the destination directory when copy feature is used.
3. What will happen when target location is not capable of supporting metadata?
Columns name are matched when files are moved between libraries or sites. If the target path does not comprise the matching column then, metadata in source column gets erased. You will get information of the same through a notification screen, which will ask whether you still want to continue the proceedings or not? Well, the situation generally occurs when a file is moved in between the SharePoint sites or libraries.
4. Is it possible to transfer OneNote notebook by this feature?
Yes, transferring of OneNote notebook is successfully supported here.
Observational Verdict
The blog describes the method to move Office 365 to SharePoint and OneDrive. Users can use the approach and accomplish their desired task of moving documents. After reading all this, one can state that Microsoft tries its best in making the things simpler. It focuses on the business needs and troubles and works on them.
