A Guide to Migrate Microsoft Teams from One Tenant to Another Safely

Digital transformation has accelerated the use of the Microsoft Teams platform worldwide to experience a collaborative work environment. In the beginning, the focus was on Office 365 migration. The scope of migration has broadened since users look forward to migrate Microsoft teams from one tenant to another, As it has become an essential part of mergers, acquisitions, etc.

Also, MS Teams contain valuable business data hence you need to have the best option to migrate same.

Anyway, if you are thinking about performing MS Teams migration manually, it will be tedious. So, what is the option then? Well, do not worry there’s an alternative method you can use to migrate MS Teams from one tenant to another.

But, first, let’s discuss the reason for not doing the migration manually.

Why is It Not a Good Idea to Migrate MS Teams from One Tenant to Another Manually?

To know the reason behind the above question, first, you have to understand how the Teams stores its data.

Let’s have a look at the same.

Microsoft Teams Data Storage in Detail:

MS Teams is highly integrated with many of the other third-party products. And, storage of data is more complicated than its other products.

So, there are some items stored in Azure blob, SQL tables, and queue storage collectively known as MS Teams Substrate.

The below information will give you a clear picture of the data storage.

• Channel Conversations: A copy is saved in a hidden Exchange group mailbox for compliance purposes.
• Files shared during Channel conversation: A SharePoint site is created for each team and a document library is created for each channel. You will find files there.
• Emails sent to channels: Saved in a folder named ‘Email messages’ within the channels document library.
• Files shared during group chats and 1:1 chat: Saved in Users’ OneDrive for business.

Prominent Way to Migrate Microsoft Teams from One Tenant to Another Securely

As you can see that manual migration will involve picking up data from different locations. And, if you have a huge amount of data then the migration process will a lot of your time.

So, it is best to opt for a method where you can migrate MS Teams from one tenant to another automatically.

How? Well, it is possible using the SysTools Microsoft Teams Migrator Tool. This tried and tested software is recommended by many experts and has helped many IT admins with smooth MS Teams migration.

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Seamlessly Migrate Microsoft Teams Data From One Tenant to Another Using Trustworthy Software

The tech giant doesn’t have any in-house mechanism to migrate the MS Teams data between tenants.

However, with the help of the software, you will be able to move MS Teams, Groups, Files, Channels & Channel chats, etc.

Let’s get familiar with the working steps to perform the migration.

Step 1. Download and run the migration software on your system.

Step 2. Under the ‘Set up’ section, choose ‘Office 365’ as both Source and Destination

Step 3. Next, on the same page, go down, and mark the ‘Teams’ checkbox and the ‘Groups’ checkbox.

[Note- After ticking the ‘Teams’ field, it will automatically create Teams and public channels at the destination. So, if you are migrating private channels then manually change the same.]

Step 4. After that, go to the ‘Source’ tab. Enter the Admin Email and Application ID>> click on the ‘Validate’ button to verify source permissions>> click ‘Next’

Step 5. Next, in the ‘Destination’ tab enter the ‘Admin Email’ and ‘Application ID’>> click on the ‘Validate’ button to verify the destination permissions>> click ‘Next’ to migrate Microsoft teams from one tenant to another safely.

Step 6. Then, on the ‘Resource’ tab, you will find three sections i.e. ‘Users’, ‘Teams’, ‘Groups’

In the ‘Users’ section, choose an option from ‘Fetch User’, ‘Import User’, ‘Download Template’ to specify source user(s).

Step 7. Once you fetch users, you will see the source emails on your screen

Step 8. Then, map source and destination users>> click on validate to verify the permissions.

Step 9. Now, in the 2nd section of the ‘Resources’ Tab, fetch teams using an option from ‘fetch users’, ‘import users’, ‘download template’

Step 10 Once you fetch teams from Source>> map the destination Team with the Source team>> for that, click on the ‘Create Team’ button>> provide destination names.

Step 11. Once the step-10 is done>> click on the ‘validate’>> verify both source and destination permissions

Step 12. Then, click on the Start Migration to migrate Microsoft teams from one tenant to another.

Step 13. With the help of the software, you can also ‘Re-run Migration’. Here you will be able to retry failed items, re-run full migration, and migrate newly arrived items.

[TIP: Don’t click on the  ‘Mark Teams Complete’ option if you wish to perform re-run migration. Because once you click on the same then you won’t be able to do the same]

Step 14. Just like ‘Teams’ if you want to migrate Groups as well, then go to the ‘Groups’ on the ‘Resource’ Tab and follow the below flow.

Fetch Groups>>Enter Destination Groups emails>>Validate permissions

Then, you will the screen like this.

Step 15. At last, click on Start Migration to migrate MS teams from one tenant to another.

To Conclude

The scope of migration of Microsoft products is increasing day by day. Moreover, in order to migrate Microsoft teams from one tenant to another is a more complex process to achieve. So, relying on the software is the best you do for a smooth migration.

Also Read: How to Delete a Years’ Worth of Emails in Gmail? Best Way Out