How to Merge Outlook Data Files into a Single File? – Solution is Here
Everybody knows Microsoft Outlook in this IT world. This is the best desktop-based email client application that is widely used for sending/receiving emails and managing daily tasks. With Outlook, users can easily create multiple accounts for data management. From time to time, Outlook ships with the latest version with more features and enhanced security. As a result, users have multiple .pst files whose management is a difficult task for users. Therefore, users are searching for the solution to merge Outlook data files. In this write up, I will share the top two ways to merge PST files in Outlook 2019, 2016, 2013, 2010, 2007.
Before we move on, let’s first learn about PST files and the location of the Outlook PST files.
What is Outlook PST File?
PST file stands for Personal Storage table in Outlook. It contains all email messages, contacts details, calendar data, and other Outlook items. The data in a PST file may be compressed and encrypted depending on your settings. Occasionally, Outlook will offer to archive your old emails to fix this problem that can be easily accessed in Outlook at any time. PST file saved in a different location in different versions of Windows OS.
Why Users Need to Merge PST Files?
There are many reasons when users need to merge their PST files into a single one.
- A large number of PST files are not easy to difficult and pose a high risk of data loss or damage.
- It is not possible to share a large number of PST files with someone at the same time, while sharing a single PST file is easy.
- If users have multiple email accounts, it is a good option to merge multiple email accounts into one for easy access.
- Due to the large number and the large PST files, Outlook performance deteriorates and it is possible that users does not able to receive or send new emails.
Instant Fix to Merge Outlook Data Files
Manual method is only helpful if you want to combine only a few Outlook data files otherwise it becomes very complex and lengthy. You need to import all existing PST file into newly created PST one after another. In order to merge multiple PST files into a single file, you need to take the help of professional solution i.e. PST Merge Tool. This is ultimate solution to merge Outlook emails, contacts, calendars, tasks, notes, etc. It gives you the option to Join PST files, and Merge PST files. You can easily choose which you want.
Steps to Merge Multiple PST Files into One are as follows;
Step 1. Launch SysTools PST Merge Tool and select the PST files.
Step 2. Select the option Merge or Join option.
Step 3. Select merge data files into existing PST, New PST or Outlook Profile.
Step 4. Choose mailbox items and required advanced option.
Step 5. Click the Next button to start process.
Done! This is how you can easily merge multiple Outlook PST files into a single one. The software also offers multiple options for user’s ease. Some of the highlighted features are-
- The tool has user-friendly interface for the ease of beginners to easily complete this task
- Provides two option to merge Outlook data files: Merge or Join PST files
- Freedom to merge unlimited number of PST files without any size and data loss issues
- Compatible with MS Windows OS 10 (32/64-bit), 8.1, 8, 7, and other below versions
- Option to combine archive, password-protected, network and active Outlook files
- It is able to merge ANSI and UNICODE PST files into a single UNICODE type PST
- Maintains folder structure while merging multiple Outlook PST files into a single one
- Option to remove duplicate emails, contacts, calendar, tasks, notes and journals
- Supports to combine PST files of MS Outlook 2019, 2016, 2013, 2010, 2007, etc.
- Advanced option to split oversized PST files into smaller size while merging
Manual Approach to Merge Outlook Data Files Together
MS Outlook does not provide any direct solution to combine PST files, but some indirect tricks are helpful to do so. Follow the instructions that are explained in the section below:
Step 1. Create a New Blank PST file and for that Open Outlook, click on New Items >> More Items >> Outlook Data File
Step 2. Select the desired location to save a new PST file and also provide a name for it.
Step 3. Click OK and the new PST file is created successfully.
Step 4. Now, to merge 2 PST files into one, you need to import all existing PST into the new one. To achieve this click on File menu >> Open & Export >> Import/Export
Step 5. Select Import from another program or file option and click Next
Step 6. Select file type Outlook Data File (.pst) to import from and click Next button
Step 7. Click on Browse and select the .pst file to import
Step 8. Check the Do not import duplicates and click Next
Step 9. Select which folder you want to import and check the boxes Include subfolders and Import items into the same folder in
Step 10. In the last, hit on the Finish button.
Concluding Words
In this blog, we have discussed the complete guide on how to merge Outlook data files into one via manually. In case, users have several PST files to merge, we have also suggested the best professional tool that helps the user to merge multiple PST files into a single file. You can select one of the solutions to combine PST files without duplicates. If you want to combine multiple Outlook PST files into one without duplicates, then it is advisable to go with alternate solution i.e. PST File Merge Tool. It also offers the option to merge or join PST files for free using free version.
