How to Convert Office 365 Emails to PDF Documents – Quick Approach
“I make use of Microsoft Office 365 tenant for official purpose. There is a need because of which I require a solution on how to convert Office 365 emails to PDF with attachments. Although I tried many of the manual approaches for printing Office 365 messages to PDF, nothing was worth. Because the manual tricks were just converting email content in Adobe PDF format with no attachments. Also, the data structure was informal; for me, it was not up to the mark. So, can anyone suggest me any other manual or automated measure through which I can save an email as a PDF in Office 365.”
There are several Microsoft clients who post their queries regarding Office 365 emails in Adobe PDF conversion on social media platforms and technical forums websites. Especially for a non-technical person, it’s not easy to perform this type of file conversion. Therefore, today we are going to cover all possible manual solutions through which one can print Office 365 messages in .pdf. We are also going to suggest an automated solution for the same, which is easy-to-use and accessible by non-technical persons as well.
Direct Manual Solution to Save Office 365 Emails to PDF
The method to convert emails to PDF in Office 365 is not much difficult as it seems to be. Below mentioned are the instructions through which Microsoft customers can print their Exchange Online emails in Adobe PDF format :
1. Open https://login.microsoftonline.com/ and mention the valid Office 365 tenant credentials
2. Now click on the email, which you desire to print in PDF format
3. Go to the left-hand side of the screen and click on the three dots icon to explore ‘more’ menu
4. From the displayed menu list, click on Print option
5. This opens a new browser tab where a window on LHS of the screen appears. In that window, check that the Destination field is defined with Microsoft Print to PDF option. If not, define the required option by clicking on the Change button
6. In the same tab, click on the Print button for proceeding further to convert Office 365 emails to PDF.
7. This opens a Save Print Output As window where you have to locate the path for the resultant PDF file format.
8. If you desire to change the default name of the resultant portable document, change it; otherwise, directly click on Save button
9. Wait for 2 to 3 minutes and then your chosen email gets converted in PDF format
10. Repeat Step (2) to (9) for all emails of Office 365 account that you wish to convert in PDF.
11. Browse towards the location that you have defined in Step (7) to check whether PDFs are accessible or not.
Is Manual Approach Enough?
The answer to this question is dependent upon the conversion requirements of end users. If users simply want to convert one or two emails without attachment, this approach is perfect for them. But, when it is about the conversion of bulk Office 365 emails to PDF, the described method is not at all suitable. It is so because :
- Data structure and formatting get manipulated during the conversion.
- There is no guarantee of data integrity in this manual method.
- The manual solution does not support bulk conversion.
- It does not convert O365 emails with attachments.
Its Time to Opt For Automated Approach to Save an Email as a PDF in Office 365
Microsoft customers can perform Office 365 email to PDF conversion in an effective and efficient manner by making use of an automated approach. It can be considered as a professional method that works with accuracy with zero chances of data loss risks. For a simple migration procedure, you have to configure Office 365 in Outlook 2013 / 2016 / 2019. After this, make use of SysTools PST to PDF converter software by browsing Office 365 PST file. It is a rapid approach for clients to save PST messages in PDF format with attachments. There are no highly technical skills required to use this converter because it is made up of an easy-to-use graphical user interface. Office 365 data security, data integrity, formatting, and content structure all things are kept intact during the conversion procedure.
That’s All From Our End
Both solutions recommended in this post are executable and can be used by officials on how to convert Office 365 emails to PDF. Talking about one of the best among both, it is suitable to go for the automated approach. It is so because the benefits rendered in the automated method are not offered in manual ones. At least, everyone desire to save an email as a PDF in Office 365 format with attachments and that can only be fulfilled by using an automated solution.
