Learn the Best Way to Archive Outlook Attachments
As we know Outlook gives us a certain amount of space to save all the email items. And if your Outlook mailbox is filled with files then you will face various issues like performance issues, data corruption issues, and many others.
Moreover, if you see the reasons for oversized Outlook mailbox then you will find attachments are the biggest culprit that taking most of the mailbox space. Hence, most of the users want to archive Outlook attachments. So that they can easily use the attachment when they want
Now, if you are facing the same issue in Outlook. And want to get rid of that then here in this blog we are going to discuss the best solution on how to archive Outlook attachments
How to Backup Outlook Attachments
If you want to archive your email attachments from Outlook, then in this section, we are going to discuss two methods that will easily create a backup of Outlook attachment.
How to Archive Outlook Attachments Manually
Follow the steps to archive attachment files from Outlook
- Launch Outlook on your computer.
- Open the email attachment which you want to archive
- Now, open the attachments in the reading pane
- In the reading pane, click on the dropdown arrow button and select Save All Attachments option
- Select the destination folder where you want to save the attachments and click on the Save button
How to Archive Outlook Attachments Smartly
As we said above the manual method is a good approach for archiving the Outlook attachments when you have a fewer number of email attachments. Because in the manual method you have to archive attachments one by one from particular emails which makes this process so time-consuming.
So if you do not want to waste your time in manual method, then try an automated solution that is the most searched software on the internet in order to archive email attachments from Outlook i.e., SysTools Outlook Attachments Extractor. This tool can easily download email attachments from your configured Outlook profile.
Let’s see the working steps of the tool
1: Download and install the software on your computer from the above download link
2: Once the installation process is completed launch the software.
3: Choose PST/OST radio button >> Add File(s) or Add Folder
5: Select Maintain Folder Hierarchy to preserve the folder structure
6: Choose the Extract Attachments from all Folders
7: Click on the Change button to select the destination location
8: After all the settings, click on the Export button to start the process
Some Advanced Features of the Tool
- The tool can download multiple email attachments at once and without losing any data that help users with attachments archiving. Also, the tool is capable to maintain the folder hierarchy after completing the process.
- This software is capable to download multiple attachments from Outlook emails, contacts, calendars, task, and journals.
- The software comes with two different naming conventions option for one for Attachment and one for Folder.
- If users want a specific file extension, then this attachment extractor is capable to exclude or include file types that users to download attachments from selected emails.
Wrapping Up
How to archive Outlook attachments is a very common query asked by many users due to oversized mailbox So, considering the users’ query, here we have come up with two methods. In the above article, we’ve talked about manual as well as automated techniques to how to archive attachments from Outlook emails at once. Now, it is up to you to choose the method as per your requirements
