How to Extract Emails From OST File In a Simple Manner? Let’s See This
“I have a client complaint that he had missed his emails of the year 2017. After seeing the entire things on the server, in mailbox, and online archive, I am pretty confirm that there is gap of one year in his mailbox where email are missing. I encountered an old Outlook OST file on my client’s PC, which was last modified on December 2017. It seems that the individual had permanently deleted all emails about which he does not remember and now he is looking for the same. So, can anyone of you suggest me a solution to extract emails from OST file, which are permanently deleted. Or I should simply say sorry to my client and close this project?”
Sometimes a condition occurs where Microsoft customers ask technicians or experts to provide the solutions through which they can extract data from OST files. In such a scenario, if people is unknown from the exact method to execute the approach then, there are high chances of data loss or any other mishaps. Keeping in mind both technical as well as non-technical user’s working patterns, today we are going to describe different measures that act like OST email extractors.
Overview
The Outlook email client is a desktop mail application, which is available in the Microsoft Office suite. It stores its data on the local computer in two different file formats i.e., OST and PST. Outlook PST file is a default file format, which gets automatically created in the computer when the email client is configured with IMAP / POP3 protocol. Whereas on the other hand, the .ost file gets created when Outlook with Microsoft Exchange server is used. Considering the need to extract emails from the OST file, below listed are some common causes for the same:
- Users wishing to keep a replica copy of OST emails at a secondary location.
- Someone had lost OST emails and wants to extract them on an urgent basis.
- Keep some crucial messages separately for business purposes or sharing.
Manual Approach to Extract Emails From OST File
Below mentioned are the steps through which one can perform OST email extraction :
- Launch Microsoft Outlook with the profile, which is already synchronized with the MS Exchange server.
- Create a new PST file in the profile that you have opened in Step (1) and then, proceed with the next step.
- At this stage, select and migrate the required calendars, contacts, emails, etc., from the OST file to the newly created PST file.
- If want, you can detach the PST file from the profile only when the migration gets completed.
What If Microsoft Exchange Server Is Not There?
Yes, your guess it correct! The manual approach to extract emails from OST file is not at all suitable when :
- The exchange server is absent
- No connection to the internet
- OST is orphaned/damaged
- Users wish to regain lost emails
- Desire to extract few emails only
Oh god! Major drawbacks of the manual approach are in actual the basic needs for an individual when he or she looks for an OST email extractor solution. Now, what to do?
Don’t panic, wait for a second; Take a deep breath, and bring yourself in relief mode! Still, a trouble-free approach exists through which users can extract OST emails with attachments. In fact, all the major technical drawbacks of the manual method will be fixed in no time with this alternative method. It means that users can regain back their permanently lost emails with attachments. Also, they can extract only a few emails from an OST file and retrieve messages from orphaned or damaged OST too.
Trouble-Free Way to Extract Emails from OST File
It becomes simple and easy to perform on the OST email extractor when we begin the use of SysTools OST recovery software. The software enables users to flawlessly perform their tasks with OST files and then, save the desired data items in any one of the listed file formats.
Additional Fact – You can browse a corrupted or damaged OST file in this software to repair it and then, save the error-free extracted in PST format. This tip is useful for users who wish to access orphaned or damaged OST files in Outlook without the Exchange server connection.
Now we are going to describe each and every step through which one can extract emails from the OST file without any hard efforts:
1. Launch OST Email Extractor software on your PC and click on Add File button
2. This opens an Add File window where you have to click on the Select File option and then on the three-dots icon box
3. Browse towards the location where the source OST file is located, select it, and click on the Open button
4. Now if you desire to retrieve back permanently lost emails from browsed OST file, enable Advanced scan mode. Otherwise, directly click on Add button to extract emails from the OST file.
5. A dialog box appears in which you have to click on No if you don’t want to save the scan results. Else, click on Yes
6. At this point, you are done with the method of scanning orphaned/corrupted/damaged OST files. Select the OST emails, which you wish to extract by enabling the checkbox of emails. Once the selection gets finished, click on Export Selected to get extract emails from OST file.
7. Select any one of the 5 file formats that are listed in the ‘Select Export Type’ field. For example – here we are choosing the PST option. Also, if you wish to make any default changes in the resultant PST file, click on Adv. Settings button for making the changes as per your own need. If no, simply proceed towards the next step.
8. Click on the Browse button and locate the path where you wish to save extracted OST emails.
9. Finally, hit on the Export button to command software that it should begin its functionality.
After a while, you will notice that all your extract emails from the OST file in PST format.
Important Note – Data security, email formatting and structure, and data integrity – All these three aspects are kept intact throughout the extraction procedure to Extract OST emails.
Its the Conclusion Time
Although the manual method demands technical knowledge for execution, it comprises several major drawbacks within it that can’t be avoided. Therefore, it is better to opt for the alternative approach that includes the use of an OST Email Extractor.
Extract emails from the OST file have been completed. Visit and understand how to convert OST to PST format.
