How to Export PST File from Gmail? A Step-Wise Solution
In this article, you will get two possible ways to export PST from Gmail. The step-by-step process to export all emails from your Gmail account in the simplest manner.
In the year 2013 Google provides a new feature called Google Takeout to allow its users to easily download Gmail emails in MBOX format. Since then there has been no update made by Google to help those users who want to export PST from their Gmail account. There are many users who use Outlook as a desktop email client or Office 365 as a business email client. But there is currently no way provided by Google for exporting emails directly into PST files.
However, there are workarounds using which any user can perform this task quite easily. In this article, we will cover the method to solve this problem with and without Outlook.
How to Export PST from Gmail With Outlook?
If you are thinking of accessing your emails in MS Outlook then the best way is to export Gmail emails into PST is via POP Configuration.
Though many people suggest you use IMAP configuration also, we recommend not to use it. The POP configuration is a direct method to export PST file from Gmail account using MS Outlook. Following are the working steps of the procedure to export PST from Gmail:
Step #1: Enable POP Configuration in Gmail Account Settings
1. Login into your Gmail account https://www.gmail.com
2. As shown in the figure, click on the Gear icon and then select Settings.
3. From the Settings window, go to Forwarding IMAP/POP Configuration option.
4. Click on Enable POP radio button and click on Save.
Step #2: Configure Gmail Account in MS Outlook
1. Open MS Outlook, click on File tab at the top-left corner and choose the “Account Settings” option.
2. Now, click on New, and then select the Manual configuration option to export Gmail emails.
3. Next, select POP or IMAP option and then Enter details of Gmail account.
4. In the Advanced Settings tab, enter the following inputs:
- POP Server Address: pop.gmail.com
- User Name: Enter your Gmail address
- Password: Enter Gmail account password
- Port Number: 995
- SSL Required: Yes
5. After finishing the settings, click on Next button for Gmail account configuration.
6. When the configuration of Gmail account is finished, go to the default location (“C:\Users\ \AppData\Local\MicrosoftOutlook\”) to get the exported PST file from Gmail account.
Alert: Configuring a Gmail account into MS Outlook can take a lot of time. Moreover, this method is suitable to export Gmail emails into PST format. To export contacts and calendars, you need to separately do that.
Related Blog: How to Backup Emails from Gmail Account?
How to Export PST from Gmail Without Outlook?
In case, you don’t have MS Outlook on the system you are exporting Gmail account, then method 1 fails. In such cases, one can use automated tools available in the market to solve the issue. Automated tool is capable of exporting emails, contacts, calendars & documents.
The tool provides the option to export PST file from Gmail that contains emails, calendar, and contact information. Apart from the PST file, users can also export emails in multiple other file formats also. Additionally, you can use this tool to backup Google docs locally.
Note: The automated method is quite fast as compared to the manual configuration method. Moreover, they provide a wide range of features during the export process.
5 Quick Steps to Export PST from Gmail:
1. First, launch the Backup utility and Login into it.
2. Choose the email-format as “PST” and browse destination location to export file.
3. Select the item Categories that need to be exported.
4. Click on the Apply Filter option to export a selective folder and set a date-range filter.
5. Finally, hit on Start button to begin the export process.
Key Features of Automated Tool
- Export PST from Gmail with and without Outlook installation
- Provides ‘delete after download’ option to free up space in Gmail
- Export emails & attachment with contacts, calendars, and documents
- Folder and date-range filter option to export particular folder emails.
- Use the Incremental option to export new emails from Gmail accounts.
Conclusion
In the above article, we have covered the tips and tricks to export PST from Gmail account with and without Outlook. The same tricks can be used by business Gmail account users (G Suite) by taking the help of the suggested software. For tools testing, you can try free demo version to save emails to computers.
