How to Download EML File from Gmail? Steps from Updated Guide
Users generally want to learn how to download EML file from Gmail when the organization they are working in uses email clients that support only this file format.
For the user-friendly interface, Gmail is everyone’s first choice while accessing emails. However, many organizations prefer to use desktop-based email clients that support EML file formats such as Thunderbird, MS Outlook, etc. for security reasons.
Now, you have come looking for the solution to download these files from your Gmail account which means your organization must be using one of the email clients that supports EML format.
And to make your tasks easier, you must save EML from Gmail to open your emails in that email client. Well, I can say that your search ends here.
As in this article, you will find both manual and automated methods to download these messages from your account.
There are various methods for the same this article consists of only the useful and successful techniques.
Let’s first discuss the manual methods. Further, there are two ways to download EML files manually.
Manual Method 1 – Traditional ‘Copy-Paste’ Method to Learn How to Download EML File from Gmail
This method is commonly used by users. Here also there are two approaches available.
Firstly, simply click on the message then drag and drop the message on the desktop to save the message in EML format.
On the other hand, you can select the Download Message option that you will find by clicking on the ‘three dots’ shown below.
Secondly, you can simply follow the below procedure to save your messages in EML format.
- Open the message you want to and save EML from Gmail. Then, highlight and copy all the text in the message.
- After that, open a text editor such as Notepad and paste all the text into it.
- Next, click on the File tab and select the ‘Save As’ option.
- Finally, save the file with the .eml file extension.
Now, let’s have a look at the second manual method.
Manual Method 2 – Using the ‘Show Original’ feature of Gmail
Unlike email clients such as Apple Mail, Outlook, etc. Gmail doesn’t have the export feature to directly create a backup of the entire message.
So, to understand how to download EML file from Gmail, you have to save the emails manually.
Step 1: Sign in to your Gmail account.
Step 2: After that, open the message and click on the three dots.
Step 3: Now select Show Original to open the message as a text document.
Step 4: After that, the message will open in a new window like this.
Step 5: Now, right-click on the Download Original option.
Step 6: Then choose Save Link As option.
Step 7: Now in the ‘Format’ section, select All Files instead of Text Document. Change the extension as .eml format.
Save EML to Gmail Manual Method Has Specific Drawbacks
From the above manual methods, you must have noticed that at a time you can download and save only one email in EML format.
Now you can just imagine how much time it will take if you wish to download thousands of files from Gmail.
And the confusion that it creates during the procedure can lead to duplicate content creation which can lead to a more troublesome process.
Do not worry, as mentioned earlier, there is an expert solution which you can use and is more convenient & secure to use.
How to Download EML file from Gmail With the Help of the Expert Tool?
Manually it may seem an impossible task to save your emails in EML format. But, using the tried and tested software i.e. The Quick-Witted Gmail Emails Backup Tool, you can seamlessly download all your emails in the required format at once.
Moreover, if you have more than one Gmail account and want to save the emails from those as well then, this is not going to be a problem for the software.
So, let’s go through the steps that will guide you to downloading your emails.
Step 1: Download and launch the software to save EML from Gmail on your system. Login to your Gmail account with valid credentials.
Step 2: After that, in the ‘Select E-mail Format’ section choose the file format as ‘EML’ from the dropdown menu. Apply the Naming Convention feature to save emails with different names. Browse for the destination.
Step 3: If you wish to delete the files after downloading them to the local system then you can click on the ‘Delete After Download’ option.
Step 4: Further, you can apply a customized filter by clicking on ‘Apply Filter’ option to learn how to download EML file from Gmail.
- In Select Folder: Here, you can select a specific folder(s) to be saved.
- E-mail Filter: You can download the backup files of desired Time Interval.
Step 5: Finally, start the downloading process by clicking on the ‘Start’ button.
As you can see, the above steps are so simple and easy to follow. In addition to that, you can look at the additional features of the backup tool.
Advantages of the Software for Transfer
This tool is suggested by many professionals for its remarkable advantages.
- Save EML from Gmail & other formats as well such as PST, MBOX, MSG, PDF, etc.
- With the ‘Delete After Download’ option, you can free up the space in your account.
- Apply ‘Incremental Backup’ to backup new items only to avoid duplicate content.
- It maintains the folder hierarchy of the account throughout the backup process.
- You can anytime pause and resume the ongoing downloading process.
- The tool is available all versions of both the Windows OS & Mac OS machines.
For Mac OS:
To Conclude
It becomes easier with technology to learn how to download EML file from Gmail in bulk without losing even a bit of data. Whereas the manual method downloads the files one-by-one making the procedure a lengthy task.
Hence without a second thought, you can download the files from your account using this trustworthy software.
