How to Download Email from Lotus Notes – Here’s the Solution
If you are looking for a way to download email from Lotus Notes, then you are landed on the right page. Here in this blog, we are going to discuss the best meted to convert NSF files into different file formats. So, if you are eager to know the technique, then keep reading the blog.
Well, Lotus Notes which is also known as IBM Notes is a well-known email client in the series of well optimized and secure business email service. There are lots of organization around the globe use this email client due to its business-friendly features.
Lotus Notes is a desktop-based email client, that provides all the facilitates to users during any business communication in a very smooth and secure way. Now, if we talk about the file format that IBM Notes use to store the data file is NSF, which is only supported by Lotus Notes. And if you are planning to switch from Lotus Notes to another email client, then you to convert it to the other file format.
Reason Why Users Download Email from Lotus Notes?
There are multiple reasons to save IBM Notes emails. And here in this section, we are going to discuss some of the most common ones.
- Many users want to create a backup of Lotus Notes, so they download all the emails from Lotus Notes.
- When it required to switch from IBM Notes to any other email program.
- To make space in the mailbox users download the emails and delete all the downloaded emails.
How to Download Email from Lotus Notes in EML Manually
If you are looking for the free techniques to export Lotus Notes emails, then here in this section we are going to discuss two free manual methods to save IBM Notes to EML.
# Method 1: Extract Emails from Lotus Notes Using Save Option
1. First, run IBM Notes on your machine
2. After that, go to the File option and choose Save As option.
3. Choose the destination location to save to NSF files as .eml
4. Click on the save button to save Lotus Notes emails to EML
#Method 2: Extract Lotus Notes Emails Using Drag and Drop Option
1. For the drag and drop method first, open Lotus Notes mail client
2. Now, click on the File option and then select Preference from the list
3. Select the Notes Client Configuration option from the Preference wizard
4. Now, find the Additional Option Setting and choose Drag and drop save as EML file option
5. Click on the OK button to export Lotus Notes Mail to EML format.
Limitations of the Manual Method
Well, the manual method is free and best for fewer email saving process. But it comes with some limitations such as:
- Manual method saves NSF email into EML format but it only saves it one-by-one. And for a huge email saving process, you have to repeat the above process again and again.
- The biggest drawback of the manual method is that it is only applicable to the Lotus Notes 8.5 and higher version.
- There is a high chance of data alteration during the saving process. It means you may lose data integrity.
Method to Download Email from Lotus Notes in Three File Format
As we see in the above manual method, it only downloads Lotus notes emails in one file format, which is not useful sometimes for many users. So, here in this section, we are going to discuss the method that can save email from Lotus Notes in three different file formats.
SysTools NSF Converter is the tool that gives an option to convert Lotus Notes emails in three files format such as MSG, EML, and MBOX. By using this tool you can easily add the NSF file or you can directly fetch the email data from Domino Server.
Step to Download Email from Lotus Notes Using Tool
1. First, click on the above download button to download the software
2. Once the download ends install the software and run it
3. Now choose the Select NSF File radio button and then click on the Add File(s) or Add Folder to add NSF files
4. You can also file directly from the Domino Server just provide a valid Domino IP Address and Password
5. To convert NSF email as EML choose EML radio button from Export Option
6. To convert NSF email as MSG choose MSG radio button from Export Option
7. To convert NSF email as MBOX choose MBOX radio button from Export Option
8. Select the Advance Conversion Option as per your requirements
9. Choose the destination location to save the resultant file
10. At last, click on the Export button to export Lotus Notes mail to EML format
Conclusion
Since the requirements of users differ si, they want different file formats. Now, keeping this thing in mind, here in this blog we have discussed two different approaches are download email from Lotus Notes. One is the manual method where users can only save NSF files onto EML. And the second one is an automated approach where users can save Lotus Notes in three different file formats. Now, it up to you to choose the method as per your requirement.
