How to Backup Emails from Gmail Account? 2023 Updated Guide
There are a large number of Gmail users who don’t wish to ever leave Gmail for several reasons – It’s fast, simple to use, provides good storage space, and most importantly it’s free. But, as amazing as it seems, cloud technology is not much safer. It’s prone to hacking, cash, and much more. You cannot be free from stress by thinking that your data is safer over the cloud. This is why it’s absolutely important to backup Gmail emails on the local computer for safe keep.
In this article, we will show you the best methods backup email from a Gmail account. Read the complete article and understand how to perform the backup easily and quickly.
But before that you should understand why is it absolutely necessary to backup your Gmail account:
- Nothing is safe over the cloud so a backup copy is important.
- Cannot access important emails in case of internet connection loss.
- Backup Gmail emails to access them in other email clients.
- Save Gmail server space by backing up unnecessary data on a local computer.
- Sharing important Gmail emails with other email client users.
“Hello, I am Rebecca. Recently my Gmail account got hacked. Now, I am not able to recover it back. The account was not as important as the data it contains. Is there a way to get my data from the Gmail account if I contact Google?”
There are many users who face similar problems over the internet. The answer to this query is, NO, you cannot ask Google to give your account data. As Google has already stated, they don’t save any data of Gmail users in their database.
If you are a Gmail user too and want to protect your important Gmail data, then the solution is simple, take a backup of your Gmail account. We have found two easy methods to backup emails from a Gmail account. Both methods are safe and easy to use. The first method is a professional solution, which is, of course, a better method to take the backup, we will explain it why? The second is by using backup Gmail emails using Google Takeout. Read the article carefully to get a better understanding.
Solution #1: Backup Gmail Emails with Professional Solution
The professional solution we have found to solve your problems is by using SysTools Gmail Backup tool. This is the best solution because you can backup all emails from your Gmail account into multiple formats such as PST, EML, MSG & MBOX. Additionally, it saves contacts, calendars, and documents also. It’s better to have a backup copy in multiple formats than having it in the traditional MBOX format which you get from Google Takeout. If you ask Why? Then it’s simple. You can take the backup copy of your Gmail emails and use them in desktop-based email clients such as Thunderbird (MBOX), Outlook (PST), Windows Mail (EML), etc.
The other benefits of saving data locally are:
- Use the Gmail email into the desired email client.
- Exports PST from Gmail without MS Outlook installation
- Access the emails using editor
- Easy to share emails with others
- Always have a backup copy of important emails
Advantage of Professional Tools
- Backup email from Gmail account in multiple formats
- Save Gmail emails, contacts, calendars & document at same time
- Speed of taking backup is faster
- Pause or Resume backup process anytime
- Backup Gmail emails to the desired destination location
- Incremental backup to save only new or updated data
- Email and Date filter for selective data backup
Quick Steps to Backup Email from Gmail Account
- Download and Install SysTools Gmail Backup Tool
- Login into tool using Gmail Id and password.
- Authenticate and provide access permission to SysTools software.
- Choose the Category as “Email” or other categories if required.
- Apply Folder and Date filters for selective email backup.
- Browse the destination location for the backup data and click on Start to begin.
Note: SysTools Gmail backup is a secure and verified tool by Google. It doesn’t save user data in any of its databases.
Solution #2: Use the Google Takeout to Backup Gmail Emails
For users who wish to backup Gmail emails for free, they can use the Google Takeout method. This free method is provided by Google for its Google Apps users. Using this format users can backup email from their Gmail account into MBOX format only. There is no filter or incremental backup option yet provided by Google for selective data backup.
Limitations of Google Takeout Method
- Takes hours or possibly days for the creation of the archive.
- Save emails in MBOX format only
- No Date based filter option
- Cannot Backup only new emails or updated data
- It provides only limited attempts to download the archive. If the attempts of the download reach their limit, then the user has to again request archive creation.
For steps to backup Gmail emails using Google Takeout, Click Here.
Also Read: How to Restore Google Takeout Data?
Conclusion
A simple and user-friendly article for users to help them understand the benefits of saving Cloud data on a local computer. This article explains why and how you can backup email from your Gmail account. Both the methods explained in this article are well-tested and 100 % working. But, we will recommend you opt for a professional solution as it is a more safe and stress-free solution. First, try the free demo version of the tool, it will backup 100 emails, and 25 other items each, with attachments.
